Job Duties are as follows: 

• Compiles, develops, prepares, edits and reviews proposal, bid and final contract document packages for general quality; consistency and compliance with City policy and State requirements; completeness, correctness and documentation; and coordinates the document review process with other involved departments and divisions and presentation to Council as needed.
• Determines appropriate method of solicitation in accordance with applicable City Ordinances and State Statutes.
• Prepares Invitations to Bid (ITB) and Requests for Proposal (RFP) packages over formal bid threshold, i.e., bid invitations, official bid proposals, security bid forms, special conditions, sworn statements, addendums when applicable.
• Develops, prepares and releases procurement documents, public notices, letters, advertisements and other requests for the division through appropriate communication portals and within required timelines.
• Researches information, such as the status of purchase orders or other related documentation, for other city departments.
• Acts as primary point of contact throughout the procurement cycle for City Staff and contractors for procurement planning, interpretation of contract language, problem resolution concerning contractual obligations, and processing sales and receipts of monies associated with RFP's, bid packages, and vendor registration.
• Negotiates contracts, manages the preparation of new and replacement contracts and purchase orders. Plans format, minimum performance measures, timelines of projects.
• Liaises at procurement-related committee meetings to facilitate or advise on purchasing procedures, timelines, documentation, and foster cooperation.
• Presides at pre-bid conferences, addresses inquiries, and delivers copies of bids or related documents to department heads and relevant personnel.
• Conducts bid openings for projects over the formal bid threshold in accordance with City Ordinances and State Statutes; reviews requirements and responsiveness, negotiates best price and/or service, and records results.
• Reviews requisitions, specifications, statements of need, statements of objectives, and scopes of work to ensure they promote competitive solicitation and best value.

• Creates and updates vendor files, purchase orders and potential vendor information.
• May perform various post-award contract administration as directed by the Procurement Manager.  May participate in pre-construction conferences and assist with conflict resolution.
• Performs other related duties as required.